Privacy Notice Policy
Ensuring Transparency and Compliance with Data Protection Law
Introduction
This privacy notice explains how Dafferns LLP (“we”, “us”, or “our”) collects, processes, and protects your personal data in accordance with applicable data protection legislation. It is intended for all individuals whose data we handle, including clients, suppliers, business contacts, and website users. The notice aims to provide clear, accessible information about your rights and our obligations.
Legal Framework
We are committed to complying with the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, and all other relevant data protection and privacy laws. Where applicable, we also adhere to the EU GDPR for data subjects in the European Economic Area (EEA).
Data Collection
We collect personal data directly from you when you contact us, engage our services, fill in forms on our website, or communicate with us by phone, email, or otherwise. The types of data collected may include your name, contact details, job title, identification documents, financial information, and any other information necessary to provide our services.
Lawful Basis for Processing
We process your personal data only when we have a valid legal basis to do so. These may include the necessity to perform a contract, compliance with a legal obligation, legitimate interests pursued by us or a third party (provided your interests do not override them), or your explicit consent where required.
Use of Personal Data
Your personal data is used for the following purposes: providing and managing our services; responding to enquiries; fulfilling legal and regulatory duties; managing our business relationships; and, where you have consented, sending relevant communications and updates. We do not use your data for automated decision-making or profiling without informing you.
Data Sharing and Transfers
We may share your personal data with trusted third parties such as service providers, professional advisers, regulatory authorities, and partners where necessary and lawful. Where data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions, to protect your information.
Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal, regulatory, and professional obligations. Our retention periods are reviewed regularly and are set out in our Data Retention Policy, available on request.
Data Subject Rights
Under the UK GDPR and related legislation, you have the right to:
- Access your personal data and obtain a copy
- Request correction of inaccurate or incomplete data
- Request erasure of your data where there is no lawful reason for its continued processing
- Object to or restrict the processing of your data in certain circumstances
- Withdraw your consent where processing is based on consent (without affecting the lawfulness of prior processing)
- Request data portability in a commonly used, machine-readable format
To exercise these rights, please contact us using the details provided below.
How to Complain
If you have any concerns about our use of your personal data, we would appreciate the opportunity to resolve them directly. Please contact our Compliance team using the details below. You also have the right to lodge a complaint with the Information Commissioner’s Office (“ICO”) in the UK or with your local supervisory authority if you are in the EEA. The ICO can be contacted at https://ico.org.uk/global/contact-us/ or by telephone on 0303 123 1113.
Changes to this Policy
We may update this privacy notice from time to time to reflect changes in the law or our practices. When we do, we will publish the updated notice on our website and indicate the date of revision. We encourage you to review this notice periodically.
Contact Information
If you have any questions about this privacy notice or how we handle your personal data, please contact:
Compliance
Dafferns LLP
One Eastwood
Binley Business Park
Coventry
CV3 2UB
Email: [email protected]
Telephone: 024 7622 1046
Privacy Notice – Version 2.0 (28/01/2026)
